The application should be submitted by the meeting organizer and fulfill the following requirements:
- Support will only be provided for a speaker who is an EMBO Member or EMBO Associate Member.
- The meeting must cover a topic from one of EMBO’s subject areas.
- The meeting must take place at the earliest four months from the date of the application. Applications are open throughout the year. However, please note that new applications will be checked every first of the month and review will take up to six weeks.
- Funding will be provided for only one speaker per meeting.
- The lecture must have keynote lecture status, be featured prominently in the meeting programme and be entitled “The EMBO Lecture”.
- The meeting should include a geographically diverse list of speakers. Please indicate each speaker’s country of residence when listing them in the programme, for example: John Doe (UK), Jane Smith (FR), etc.
- At least 40% of speakers should be of the underrepresented gender.
- The meeting programme should be finalised at the time of application. All invited speakers should have confirmed their participation. While final presentation titles are not required, the programme should include a brief description of each invited talk to provide sufficient information on its content.
- Registrations must be open to all; closed meetings will not be funded.
- The meeting must be a stand-alone event; talks at satellite meetings or in parallel sessions will not be funded.
If the application is successful:
- A selection of EMBO promotional material can be made available to the organizer for display at the meeting.
- The EMBO logo must be included on all publicity related to the meeting.
- The speaker should be introduced at the meeting as an EMBO Member.
- Only economy class travel and accommodation costs can be reimbursed to the speaker. The following costs will not be covered:
- Stipend for the speaker
- Subsistence
- Meeting registration fees
- Costs towards the general organization of the meeting.
- If the meeting and lecture are held virtually, EMBO will support the conference with 1,000 euros. The funds can be used only to cover costs for the technical platform of the meeting. Purchase of equipment or administration will not be supported. Organizers should submit the relevant receipts to the EMBO Courses & Workshops Office for reimbursement after the meeting.
Please also note that:
- Preference will be given to meetings with more than 100 participants.
- Meetings that primarily have undergraduate students as the target audience are considered as low priority and will not be funded.
- Funding is not available for keynote lectures at EMBO Workshops, EMBO Lecture Courses and EMBO | EMBL Symposia.