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Advice for organizers

To assist you when applying for funding and to increase the chances of your Courses & Workshops application being selected for funding, please consider the following points regarding:

 

Applicant & Co-organizers

  • It is encouraged to rotate the organizing committee for repeat meetings.
  • Co-organizers should be from more than one institute, ideally from several countries.

 

Dates & Location

  • Duration should be sufficient to cover the topic in sufficient depth.
  • The venue should have suitable facilities and preferably accommodation should be onsite or close-by.

Topic & Programme

  • Topics should be timely and preferably not in an area where there is already an overabundance of meetings.
  • If the topic is similar to an on-going EMBO Conference Series, please clearly indicate the unique focus of your meeting.
  • Please ensure that feedback from the previous meeting is given to the EMBO Courses & Workshops office prior to submitting your application. If there was any negative feedback please indicate your attempts to rectify these issues in the current application.
  • The programme should be sufficiently detailed to list session themes and the status of speakers (either confirmed or unconfirmed) should be clearly stated.
  • Enough time should be planned for discussion and there should be sessions that promote interactions between the participants.
  • Poster sessions should be held at a time that encourages maximal attendance and in a room with sufficient space.

 

Participants & Speakers

  • The approximate size of the various EMBO funded meetings should be as follows: not more than 25 participants (excluding speakers) for a practical course; not more than 120 participants (including speakers) for a workshop; greater than 150 participants (including speakers) for a conference series.
  • Ideally, early stage participants should have the opportunity to attend.
  • Not more than 15 % of participants should be from the host country.
  • At least two-thirds of participants should be resident in EMBC Member States.
  • Participants should not be restricted to pre-defined participants (whether this be an EU-network or other defined group).
  • When selecting speakers and participants, you are requested to consider the commitment of EMBO to a reasonable gender balance in all EMBO activities.
  • Equally you should try to avoid any significant regional bias.
  • There should be enough speakers to cover the topic in sufficient depth but without making the programme overly dense.
  • It is expected that at least 50 % of the speakers are different between subsequent conferences in a series.

Contact

[This email address is being protected from spambots. You need JavaScript enabled to view it]

 

  Anne-Marie Glynn
 Programme Manager
 T. + 49 6221 8891 104

  Bronagh Carey Bronagh Carey
  Administrator
  T. + 49 6221 8891 409

 

Sharon Witzke  Sharon Witzke
 Administrator
 T. + 49 6221 8891 105


Aditya Kusuma Jati  Aditya Kusuma Jati
 Web & Graphic Design Assistant
 T. + 49 6221 8891 131