Global Exchange Lecture Courses
EMBO Global Activities intends to expand the EMBO philosophy of catalyzing scientific exchange and fostering talented researchers beyond European borders. It aims specifically at countries that are increasingly committing resources to attain talent, knowledge and skills.
Scientists resident outside of Europe can pair up with European scientists to organize EMBO Global Exchange Lecture Courses. Participants are generally local early stage postdoctoral researchers and advanced PhD students. Approximately 30 – 60 participants are expected to attend. Priority is given to EMBO Global Exchange Lecture Courses taking place in cooperating countries.
Annual application deadlines: 1 March and 1 August for lecture courses planned in the year following the deadline.
The application process is handled via the online application system.
EMBO Global Exchange Lecture Courses must be held outside of an EMBC Member State. Applications should be received jointly from a local and a European scientist.
Both the 1 March and 1 August application deadlines are for funding of courses taking place in the following year. However, organizers are encouraged to apply at least twelve months before the course takes place. This ensures enough time for the proper advertising and promotion of courses.
Each application is reviewed by at least two members of the EMBO Course Committee. The final decision is made by the entire committee. Applicants are informed of the decision within ten weeks of the application deadline.
All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer.
The ideal course should be between one and two weeks in duration. It should feature opportunities for the active involvement of participants including: lectures, discussion groups, poster sessions, and journal clubs. It should expose the students to high‐quality science and is expected to be theoretical rather than familiarizing participants with a particular set of techniques. Underlying concepts of a particular field should be made accessible to participants, regardless of their scientific background. Thus, it is essential that introductory basic lectures are followed by more in-depth lectures.
If desired, the lecture course can include a symposium featuring talks by the speakers on their current research. Unlike the rest of the course, this could be opened up to local scientists.
It is expected that the participants (other than the speakers) pay a proportion of their travel costs, but no other fees. A travel grant may be offered to offset local participant's travel costs. A small registration fee is allowed to ensure participants' commitment to attend the course. If participants from industry are attending the lecture course, they should sponsor the event in some way.
Speakers & Participants
An essential element to the success of the course is the local coordinator. His/her tasks include defining a general scientific topic of interest and collaborating with a European scientist. Together they will choose an additional 6 – 8 speakers, who are expected to give basic and more in-depth lectures.
When selecting speakers the following criteria should be applied:
• at least 75% should be international;
• at least 50 % should be scientists working in EMBC Members States;
• at least 30% should be female (if there is a lower proportion convincing justification must be provided).
Speakers are requested to stay for the entire duration of the course in order to interact extensively with the participants and other speakers. If this is not possible they should stay at least several days, 6 – 8 days is considered ideal.
The local coordinator will be responsible for advertising the course. Following discussion with co-organizers, the local coordinator will select the best 30 – 60 post-graduate or post-doctoral students. EMBO requests that organizers ensure a reasonable gender balance.
• can be working in a different field from the focus of the course;
• should be stringently selected to ensure they are excellent students;
• should have a strong interest in pursuing a scientific research career;
• should be selected from a wide range of institutes/universities;
• should have sufficient command of English to benefit maximally from the course.
Location of the course
In order to allow local scientists to attend the possible symposium, the course should be held at an easily accessible research institute or university.
The maximum funding provided for an EMBO Lecture Course is 20,000 euro. EMBO should be provided with an estimated budget for the event. Decisions on the amount of funding are made by the EMBO Course Committee.
EMBO funds should cover:
- travel (Apex / Economy), accommodation and subsistence costs of the speakers and some of the local travel costs of the students;
- reasonable administration costs;
- room hire, audiovisual and IT facilities essential for the conference;
The host institution should cover part of the costs of meals and student accommodation during the course, if the total costs are estimated to exceed €20,000.
Payment of the grant
80 % of the allocated funding will be transferred to organizers approximately four months prior to the start of the course. EMBO must be notified of any significant changes to the course budget and/or scientific programme after its initially approval.
Once the final documentation has been approved EMBO the remaining funds will be transferred. The following documentation has to be submitted to EMBO within six months following the end date of the conference. Failure to do so will result in the final payment being forfeited.
- Short report (1-2 pages) about the course, including a short scientific overview, participants' reaction to the location and organization, and any other relevant comments.
- Final financial statement, including all income and expenditure for the practical course. (Please note that receipts, including those of travel grant awardees, must be retained by the organizer for five years after the practical course, for possible auditing.)
- Statistics – total number of applicants, and number gender, nationality and country of residence of academia & industry participants and speakers.
- Programme and/or abstract book (printed or electronic)
- Participants' questionnaires - participants submit their feedback to the online EMBO system. Results will subsequently be shared anonymously with organizers.
- List of travel grant awardees, including name, institute, country and amount awarded.
Advertising & co-funding
The lecture course must be entitled an EMBO Global Exchange Lecture Course. All materials must include the EMBO logo prominently (co-sponsorship may be acknowledged). The website and poster must also include the EMBO Global Exchange Lecture Course stamp.
All EMBO Global Exchange lecture courses are advertised on the EMBO poster, EMBO website and social media channels and through selected other print and online media.
Additional advertising is left at the organizer's discretion. It is a strict condition of EMBO support that any additional publicity, as well as the programme and abstract book, should clearly indicate that the meeting is an EMBO Global Exchange Lecture Course.
Poster and website assistance
EMBO offers to create a website (including online registration) and design a poster, at no additional charge. Full details will be supplied to organizers shortly after funding has been confirmed.
1 March and 1 August for lecture courses planned for the following year.
T. + 49 6221 8891 104
T. + 49 6221 8891 409
T. + 49 6221 8891 105
Aditya Kusuma Jati
Web & Graphic Design Assistant
T. + 49 6221 8891 131