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India-EMBO Symposia

 

 

About

 

EMBO and the Wellcome Trust/DBT India Alliance (referred to as ‘India Alliance’) jointly fund up to three interdisciplinary meetings per year in India. The meetings should address discovery and innovation through an interdisciplinary approach. 

 

These India-EMBO Symposia allow between 50 and 75 top students, postdoctoral researchers, and early- to mid-career faculty to interact with leading international experts during a period of three days. The meetings are expected to result in a position paper to catalyze new research in India.

 

Benefits

 

The maximum funding available for an India-EMBO Symposia is 60,000 euros. 

 

EMBO also supports the organizers and meeting in the following ways:

 

 

  • EMBO creates a dedicated meeting webpage, including registration and abstract submission forms. 
  • EMBO provides a poster and advertising in selected print and social media channels. 
  • Funds for anan EMBO Young Investigator lecture, EMBO Science Policy lecture and EMBO Women in Science lecture can be applied for.

 

 

 

Eligibility

 

India-EMBO Symposia must take place in India but scientists from anywhere in the world are eligible to apply, independent of their nationality. 

 

India-EMBO Symposia must cover frontier, pioneering and interdisciplinary areas of life sciences that are underserved in India, and include speakers with interdisciplinary expertise. Furthermore, the application should include a list of (mostly) confirmed speakers. 

 

For detailed information on the eligibility criteria, including the format of the meeting, please consult the application guidelines (pdf). 

 

 

Application

 

Applications for India-EMBO Symposia will be accepted twice in 2017 and must be submitted through the online system. Organizers should apply at least 6-12 months before the proposed date of the meeting.

 

Application process

 

  • The deadlines for applications are 15 February 2017 and 15 July 2017, 14:00 CEST. 
  • All incoming applications are screened by the India Alliance to ensure eligibility requirements are met.
  • The decision on which proposals receive funding is jointly made by the EMBO Course Committee and the India Alliance Meetings Committee in May and October. 
  • All applicants are informed of the outcome of their application by email shortly after the committee meetings.

 

 

Required documentation

 

Applicants will be asked to provide: 

 

  • A list of organizers 
  • Proposed title and topic of the meeting
  • Reasons for holding a meeting on the proposed topic
  • Information on any competing or similar meetings held in the current, proposed or following year 
  • Proposed date and location 
  • Selection criteria and number of participants
  • Information on the position paper 
  • Information on the practical component of the meeting (if applicable)
  • List of proposed speakers/instructors
  • Draft programme
  • Draft budget

 

For detailed information on the application process, key dates and required documentation, please consult the application guidelines [Link]. 

 

 

Selection

 

EMBO and the India Alliance are looking to fund interdisciplinary meetings that cover the latest developments in research areas underserved in India. These are intended to assemble the best experts worldwide. Applications should be timely, non-overlapping with other meetings in the same year, and as complete as possible. The committees will pay special attention to the following aspects:

 

Scientific programme

  • The programme must cover frontier, pioneering and interdisciplinary areas of life sciences that are underserved in India.

 

Speakers

 

  • The selected speakers should fully cover the proposed topic. 
  • At least 30% of speakers should be women, and there should be a geographic balance. 
  • Speakers should be mostly confirmed

 

 

Networking aspects

  • Sufficient time should be dedicated to poster sessions and networking opportunities.

 

Organizers

  • The group of organizers should be scientifically and geographically diverse.

 

Location

  • The location must be suitable for the planned meeting.

 

 

Selection process

 

The selection process involves the following steps:

 

  • All incoming applications are screened by the India Alliance to ensure eligibility requirements are met.
  • The decision on which proposals receive funding is jointly made by the EMBO Course Committee and the India Alliance Meetings Committee in May and October. 
  • All applicants are informed of the outcome of their application by email shortly after the committee meetings.

 

 

 

FAQs

 

Advice for organizers

To assist you when applying for funding and to increase the chances of your Courses & Workshops application being selected for funding, please consider the following points regarding:

 

Applicant & Co-organizers

  • It is expected that the organizing committee rotate for repeat EMBO Workshops or EMBO Conferences, with no one scientific organizer involved with organizing three consecutive conferences or workshops (the rule does not apply for EMBO Practical Courses or Lecture Courses).
  • Co-organizers should be from more than one institute, ideally from several countries.

 

Dates & Location

  • Duration should be sufficient to cover the topic in sufficient depth.
  • The venue should have suitable facilities and preferably accommodation should be onsite or close-by.
  • Priority is given to EMBO Courses & Workshops taking place in EMBC Member States and in cooperating partner countries.

Topic & Programme

  • Topics should be timely and preferably not in an area where there is already an overabundance of meetings.
  • If the topic is similar to an on-going EMBO Conference Series, please clearly indicate the unique focus of your meeting.
  • Please ensure that feedback from the previous meeting is given to the EMBO Courses & Workshops office prior to submitting your application. If there was any negative feedback please indicate your attempts to rectify these issues in the current application.
  • The programme should be sufficiently detailed to list session themes and the status of speakers (either confirmed or unconfirmed) should be clearly stated.
  • Enough time should be planned for discussion and there should be sessions that promote interactions between the participants.
  • Poster sessions should be held at a time that encourages maximal attendance and in a room with sufficient space.

 

Participants & Speakers

  • The approximate size of the various EMBO funded meetings should be as follows: not more than 25 participants (excluding speakers) for a practical course; not more than 120 participants (including speakers) for a workshop; greater than 150 participants (including speakers) for a conference series.
  • Ideally, early stage participants should have the opportunity to attend.
  • Not more than 15 % of participants should be from the host country (applicable only to the EMBO Courses & Workshops taking place in EMBC Member States).
  • At least two-thirds of participants should be resident in EMBC Member States (applicable only to the EMBO Courses & Workshops taking place in EMBC Member States).
  • Participants should not be restricted to pre-defined participants (whether this be an EU-network or other defined group).
  • When selecting participants, you are requested to consider the commitment of EMBO to a reasonable gender balance in all EMBO activities.
  • Equally you should try to avoid any significant regional bias.
  • There should be enough speakers to cover the topic in sufficient depth but without making the programme overly dense.
  • It is expected that at least 50% of the speakers are different between subsequent conferences in a series.
  • Organizers are strongly encouraged to aim for a minumum of 30% female representation when selecting speakers (if there is a lower proportion justification must be provided).

 

Frequently Asked Questions

Attending EMBO Courses & Workshops

 

Q. Can I get funding to attend EMBO Courses & Workshops or The EMBO Meeting?

 

Q. How are EMBO travel grant awardees selected?

 

Q. I am a national from country X: am I eligible to receive EMBO travel grants?

 

Q. What are the priority countries for EMBO travel grants?

 

Q. Are the travel grants strictly restricted to the priority countries stated in the EMBO guidelines?

 

Q. I am an EMBO Fellow /  Young Investigator / Installation Grantee.  Will my application to attend an event get priority?

 

Q. I am an EMBO Young Investigator / Installation Grantee. Will EMBO provide meeting support for me or for a member of my lab?

 

Applying to organize EMBO Courses & Workshops

 

Q. What kind of events does EMBO support?

 

Q. What are the application deadlines?

 

Q. How long in advance do I need to apply for funding?

 

Q. Is the 1 August deadline only for events happening in the second half of the calendar year?

 

Q. Can I apply at the 1 March deadline for EMBO Courses & Workshops taking place in the same year?

 

Q. When will I hear the outcome of my application?

 

Q. If I have not completed my application before the submission deadline, can I complete the same proposal and submit it at the next application deadline?

 

Q. How are applications evaluated?

 

Q. Who is on the evaluation committee?

 

Q. What support is offered to EMBO Courses & Workshops?

 

Q. In which countries can EMBO Courses & Workshops be held?

  

Q. Which are the EMBC Member States?

 

Q. What is the maximum financial support available from EMBO?

 

Q. When will I receive the EMBO financial support?

 

Q. What can the EMBO financial support be used to cover? 

 

Q. What is an "ideal" location for EMBO Courses & Workshops?

 

Q. Must participants and speakers be accommodated in one location?

 

Q. Must the speakers be confirmed at the time of application?

 

Q. What is considered a "reasonable gender balance"?

 

Q. At least 2/3 of participants should be resident in EMBC Member States (applicable only to the EMBO Courses & Workshops taking place in EMBC Member States) – does this rule apply to speakers as well?

 

Q. Not more than 15% of participants should be from the host country (applicable only to the EMBO Courses & Workshops taking place in EMBC Member States).
We selected 18 American speakers out of 40 (45%), and the remaining 22 speakers are from EMBC Member States. Does this rule refer to both speakers and participants? 

 

Q. Is the number of host country participants really limited to 15%?

 

Q. EMBO Press editors attending EMBO Courses & Workshops 

 

Q. How much can we charge as a registration fee?

 

Q. Must the registration fee cover the accommodation as well?

 

Q. Where can I find a list of EMBO Members and EMBO Young Investigators?

 

Q. What is the maximum number of EMBO Keynote Lectures and/or EMBO Young Investigator Lectures that EMBO will support at one meeting?

 

Q. Can I have the email/postal addresses of EMBO Members and EMBO Young Investigators to promote our meeting?

 

Q. What promotional materials does EMBO provide?

 

Q. Can we print our logo on the EMBO bag?

 

Q. Can I include our meeting on the EMBO Calendar of Events?

 

Q. I've applied to EMBO for funding but I need to print my poster before hearing the decision: can I use the EMBO logo or must I wait until I hear whether the event will be funded or not?

Video

 

Contact

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Gerlind WallonGerlind Wallon
Deputy Director
Programme Manager
T. + 49 6221 8891 112