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Funding and awards

 

Access to funding and awards is essential for young scientists to excel in their research careers. EMBO offers awards and financial support for scientists at all stages of their careers that help to create an environment where researchers can achieve their best work.

 

EMBO Fellowships
Support postdoctoral and predoctoral research experience in laboratories in Europe and around the world. EMBO Fellowships have supported thousands of talented young scientists since they were first offered in the 1960s.

 

EMBO Young Investigators
Talented young group leaders in the first years of establishing independent research laboratories. The first programme of its kind in Europe, young investigators receive financial, academic and practical support and participate in a network of more than 300 young scientists.

 

EMBO Installation Grants
Help promising scientists relocate and set up their labs in participating countries. Installation Grantees are integrated into the EMBO Young Investigators network to benefit from the offered support.

 

EMBO Courses & Workshops
Funding and support for life scientists to organize meetings. Funding is available for conferences, symposia, workshops, lecture courses and practical courses, as well as for keynote lectures.

 

Lecture Grants
Support and promote the active participation of researchers at national and international meetings.

 

Travel Grants
A limited number of travel grants are available for eligible participants who are selected to attend EMBO Practical Courses, EMBO | FEBS Lecture Courses, ESF | EMBO Symposia, EMBO | EMBL Symposia and selected other EMBO events, including The EMBO Meeting.



 

Gold Medal
Awarded annually to scientists under the age of 40 for outstanding contributions to molecular biology in Europe.

 

Women in Science Award
Awarded annually to female researchers who have made exceptional contributions to molecular biology and who have been role models to other scientists.

Lecture grants

 

Meeting organizers can apply for EMBO lecture grants to support:

 

Keynote Lectures by EMBO Members
A keynote lecture by an EMBO Member at major international scientific meetings about their latest research.

 

EMBO Young Investigator Lecture
A research lecture given by an EMBO Young Investigator at national or international meetings.

 

EMBO Global Exchange Lecture Series
A series of lectures at several institutions to enhance collaboration between researchers worldwide.

 

Science Policy
A non-scientific lecture at a scientific event addressing the policy implications of science and technology e.g. discussions about ethics, economics, politics, and law.

 

Women in Science
A non-scientific lecture at an EMBO funded event addressing issues relating to women in science, including discussions about the reasons for the underrepresentation of women in the higher ranks of science/academia; reports on initiatives that redress that imbalance, e.g. institutional change initiatives, special training, support activities, mentoring programmes, etc.

 

With the exception of EMBO Keynote Lecture support, lecture grants can be applied for in addition to EMBO Courses & Workshops funding.

Travel grants

 

A limited number of travel grants are available for eligible participants who are selected to attend EMBO Practical Courses, EMBO | FEBS Lecture Courses, ESF | EMBO Symposia, EMBO | EMBL Symposia and selected other EMBO events, including The EMBO Meeting.



 

EMBO Practical Courses and selected EMBO Workshops and EMBO Conferences

Applicants do not need to apply separately for travel grants for these events. Selection of awardees is handled directly by the organizer who will notify all eligible participants.

 If you have any questions regarding travel grants for a specific event please contact the relevant course organizer directly. For a list of all upcoming EMBO Courses & Workshops, please see the Events Calendar. 

For each event, you will find a link to the corresponding website. 

 

The aim of these grants is to facilitate the participation of those coming from labs located in countries in need of scientific strengthening (whether located within Europe or internationally). Priority is given to selected participants working in the following countries: Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Malta, Poland, Portugal, Slovakia, Slovenia, Spain, Taiwan and Turkey.

 

These grants are designed to cover economy travel to attend the meeting. Visa costs, accommodation and subsistence will not be covered by these funds.

 

SIBBM travel grants

In addition, there are travel grants available for participants from Italy, in cooperation with the SIBBM to attend EMBO events. The participants interested should contact the SIBBM directly, only after being accepted by the event organizers to attend the EMBO event. 

 

Singapore travel grants

For scientists based in Singapore additional travel grants are available based on the cooperation agreement between EMBO and Singapore. The participants interested should apply directly to A*Star Singapore for a travel grant, only after being accepted by the event organizers to attend the EMBO event.

 

Taiwanese cooperation agreement

Travel grants are also available as part of the cooperation agreement with the National Science Council of Taiwan for scientists working in Taiwanese institutions. The participants interested should contact the EMBO Global Exchange team ( This email address is being protected from spambots. You need JavaScript enabled to view it. only after being accepted by the event organizers to attend the EMBO event.

 

EMBO | FEBS Lecture Courses

There are Youth Travel Fellowships available to attend joint EMBO | FEBS Lecture Courses. Further guidelines are available on the FEBS website.

 

EMBO | EMBL Symposia

There are travel grants and registration fee waivers available to attend EMBO | EMBL Symposia. Further guidelines are available on the EMBO | EMBL Symposia website.

 

ESF | EMBO Symposia

There are travel grants and registration fee waivers available to attend joint ESF | EMBO Symposia.

 

The EMBO Meeting

There are travel grants and registration fee waivers available to attend The EMBO Meeting. Further guidelines are available on the The EMBO Meeting website. Please contact Laura Alvarez ( This email address is being protected from spambots. You need JavaScript enabled to view it. ) for any queries.

 

Women in Science Award

 

The FEBS | EMBO Women in Science Award highlights major contributions by female scientists to life sciences research. Winners of the award are inspiring role models for future generations of women in science. The award is a joint initiative of EMBO and the Federation of European Biochemical Societies (FEBS) .

 

Each year the exceptional achievements of one woman working in the life sciences in Europe will be rewarded. The winner will receive 10,000 euro, a bronze statue and the opportunity to give a plenary lecture at the FEBS Congress.

 

FEBS EMBO Women in Science Awards since 2008

2014

Pascale Cossart FR

2013

Geneviève Almouzni FR

2012

Susan M. Gasser CH

2011

Carol V. Robinson UK

2010

Ingrid Grummt DE

2009

Anne Houdusse FR

Nominate

Nominees should be women scientists working in an EMBC Member State or FEBS member country, who have made outstanding contributions to life sciences research and significantly advanced our understanding of a particular discipline in the last five years. The award is generally not meant to be for lifetime achievements. Their research can cover any area of the life sciences including agricultural and biomedical research.

 

Nominations for the 2015 award will open in autumn 2014. FEBS will administrate the nomination process. The link to the nomination form will be linked from the FEBS website, once nominations are open. The closing date for nominations for the award is mid October in the calendar year preceding the year of the award.

 

The following documents will be required:

  • Nomination letter
  • Support letter 1
  • Support letter 2
  • Nominee CV (max. three pages, including list of most relevant publications)

The nomination letters should give details of the nominee's contribution(s) to the field and describe any outstanding achievements. Please include evidence of international recognition, leadership and mentorship qualities, as well as honours and awards.

 

The committee find it informative to have an overview of the candidate's career, but are most interested in contributions within the last five years.

 

The award

EMBO | FEBS Women in Science Award

 

The FEBS | EMBO Women in Science Award consists of a bursary of €10,000, and a sculpture designed by Marloes Erden. More details on the artist (pdf).

 

Watch a video about the sculpture designer (in Dutch with English subtitles).

Gold Medal

 

The EMBO Gold Medal is awarded annually to young scientists for outstanding contributions to the life sciences in Europe.

 

Young independent group leaders play a major role in building a strong research environment. EMBO places a focus on supporting the needs of young researchers at different stages of their careers. By awarding the EMBO Gold Medal, EMBO wishes to acknowledge and highlight some of the remarkable achievements of this group. EMBO Members are invited to nominate candidates, please refer to the nomination procedure.

 

The winner of the EMBO Gold Medal receives a hand-crafted medal and a bursary of 10,000 euros. The awardee is invited to receive the award and present their research at the The EMBO Meeting.

 

The winner is also invited to write a review that will be published in The EMBO Journal.

 

EMBO Gold Medal awards since 1986

2013

Thijn Brummelkamp NL

1999

Konrad Basler CH

2012

Jiří Friml BE

1998

Adriano Aguzzi CH

2011

Simon Boulton UK

1997

Dirk Görlich DE

2010

Jason W. Chin UK

1996

Enrico Coen UK

2009

Olivier Voinnet FR

1995

Richard Treisman UK

2008

James Briscoe UK

1994

Paolo Sassone-Corsi US

2007

Jan Löwe UK

1993

Jim Smith UK

2006

Frank Uhlmann UK

1992

Carl-Henrik Heldin SE

2005

Dario Alessi UK

1991

Patrick Stragier FR

2004

Maria Blasco ES

1990

Erwin F. Wagner ES

2003

Anthony Hyman DE

1989

Hugh Pelham UK

2002

Amanda Fisher UK

1988

Antonio Lanzavecchia CH

2001

Matthew Freeman UK

1987

Barbara Pearse UK

2000

Christof Niehrs DE

1986

John Tooze US

 

Daniel St. Johnson UK

   

 

 

Gold Medal nominations

 

Eligible candidates
Molecular biologists who are currently working in one of the EMBC Member States and who are under the age of 40 years, or within 10 years of having obtained their PhD or equivalent, on the day of the deadline for nominations (1 February).

 

Nominations
EMBO Members and EMBO Young Investigators are invited every year to nominate candidates for the medal. To be considered, a nomination must be supported by three EMBO Members and must include:

  1. Nomination form
  2. CV of the proposed candidate
  3. Statement from each of the three proposers indicating why she or he believes the candidate should be considered for the medal

The deadline for receipt of nominations is 1 February.

 

Candidates for EMBO Membership can simultaneously be nominated for the Gold Medal.

 

Selection of the winner
A committee comprising the EMBO Council, the Director of EMBO and the Secretary General of EMBO will be responsible for selecting the winner of the medal.

 

Candidates who do not win the award will automatically be reconsidered for the award in the following year if still eligible.

Global Exchange Lecture Courses

 

About

EMBO Global Activities intends to expand the EMBO philosophy of catalyzing scientific exchange and fostering talented researchers beyond European borders. It aims specifically at countries that are increasingly committing resources to attain talent, knowledge and skills.

Scientists resident outside of Europe can pair up with European scientists to organize EMBO Global Exchange Lecture Courses. Participants are generally local early-stage postdoctoral researchers and advanced PhD students. Approximately 30 – 60 participants are expected to attend.

  

EMBO Courses & Workshops can be held in non-EMBC countries if the country has a cooperation agreement with EMBO or is interested in establishing such an agreement. If you wish to apply for an EMBO Global Exchange Lecture Course held in a country that does not yet have a cooperation agreement, you should first contact the programme manager.

Application

Annual application deadlines: 1 March and 1 August for lecture courses planned in the year following the deadline.

The application process is handled via the online application system.

EMBO Global Exchange Lecture Courses must be held outside of an EMBC Member State. Applications should be received jointly from a local and an European scientist.

Both the 1 March and 1 August application deadlines are for funding of courses taking place in the following year. However, organizers are encouraged to apply at least twelve months before the course takes place. This ensures enough time for the proper advertising and promotion of courses.

Each application is reviewed by at least two members of the EMBO Course Committee. The final decision is made by the entire committee. Applicants are informed of the decision within twelve weeks of the application deadline.

All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer.

The This email address is being protected from spambots. You need JavaScript enabled to view it. answers any question concerning the application. Contacting individual members of the EMBO Course Committee to influence the decision process will result in disqualification of the application.

Format

The ideal course should be between one and two weeks in duration. It should feature opportunities for the active involvement of participants including: lectures, discussion groups, poster sessions, and journal clubs. It should expose the students to high‐quality science and is expected to be theoretical rather than familiarizing participants with a particular set of techniques. Underlying concepts of a particular field should be made accessible to participants, regardless of their scientific background. Thus, it is essential that introductory basic lectures are followed by more in-depth lectures.

If desired, the lecture course can include a symposium featuring talks by the speakers on their current research. Unlike the rest of the course, this could be opened up to local scientists.

Registration fees

 

It is expected that the participants (other than the speakers) pay a proportion of their travel costs, but no other fees. A travel grant may be offered to offset local participants' travel costs. A small registration fee is allowed to ensure participants' commitment to attend the course. If participants from industry are attending the lecture course, they should sponsor the event in some way.

Speakers & Participants

 

An essential element to the success of the course is the local coordinator. His/her tasks include defining a general scientific topic of interest and collaborating with an European scientist. Together they will choose an additional 6 – 8 speakers, who are expected to give basic and more in-depth lectures.


When selecting speakers the following criteria should be applied:

  • at least 75% should be international;
  • at least 50% should be scientists working in EMBC Members States;
  • at least 30% should be female (if there is a lower proportion, justification must be provided).


Speakers are requested to stay for the entire duration of the course in order to interact extensively with the participants and other speakers. If this is not possible, they should stay at least several days, 6 – 8 days is considered ideal.

The local coordinator will be responsible for advertising the course. Following discussion with co-organizers, the local coordinator will select the best 30 – 60 post-graduate or post-doctoral students. EMBO requests that organizers ensure a reasonable gender balance.

Participants:

  • can be working in a different field from the focus of the course;
  • should be stringently selected to ensure they are excellent students;
  • should have a strong interest in pursuing a scientific research career;
  • should be selected from a wide range of institutes/universities;
  • should have sufficient command of English to benefit maximally from the course.

 

EMBO Young Investigator Lectures

 

The EMBO Young Investigator Programme offers course organizers the opportunity to apply for support of a lecture to be given by one of the EMBO Young Investigators.

Eligibility: Only current EMBO Young Investigators are eligible. A list can be found on the EMBO website.

Maximum funding: €800 (within Europe) and €1,200 (outside Europe).

Please complete the application form and send it to the EMBO Young Investigator office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ).

 

EMBO Science Policy Lectures

 

The EMBO Science Policy Programme offers course organizers the opportunity to include a non-scientific talk from a scientist, sociologist, ethicist or journalist.

Eligibility: The lecturer must hold a presentation on 'Science Policy' issues.

Maximum funding: €1,000 (within Europe) and €2,000 (outside Europe).

Please complete the application form and send it to the EMBO Science Policy office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ). 

 

EMBO Women in Science Lectures

 

EMBO offers course organizers the opportunity to include a talk from a scientist to address issues related to women in science.

Eligibility: The lecturer must hold a presentation on 'Women in Science' issues.

Maximum funding: €800 (within Europe) and €1,200 (outside Europe).

Please complete the application form and send it to the EMBO Women in Science office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ).

 

Location of the course

 

In order to allow local scientists to attend the possible symposium, the course should be held at an easily accessible research institute or university.

 

Further advice is available on the advice for organizers page.

Financials

The maximum funding provided for an EMBO Lecture Course is €20,000. EMBO should be provided with an estimated budget for the event. Decisions on the amount of funding are made on a case-by-case basis. EMBO funds must not be used to cover per diem expenses, gifts, poster prizes, or dinners organized exclusively for speakers.

EMBO funds can be used to cover:

  • economy travel, accommodation and subsistence costs of the speakers and some of the local travel costs of the students;
  • reasonable administration costs - a maximum of €4,000 of the EMBO funding and registration fee income can be used to cover secretarial/administration costs, including printing costs (to reduce environmental impact, organizers are encouraged to consider distributing the abstract book in electronic format via the lecture course website and to print only a minimum number of hardcopies, if necessary);
  • room hire, audiovisual and IT facilities essential for the lecture course;
  • the host institution should cover part of the costs of meals and student accommodation during the course, if the total costs are estimated to exceed €20,000.


Payment of the funding grant

 

80% of the allocated funding will be transferred to organizers approximately four months prior to the start of the course. EMBO must be notified of any significant changes to the course budget and/or scientific programme after its initially approval.

Once the final documentation has been approved by EMBO, the remaining funds (up to 20% of the allocated funding) will be transferred. The following documentation has to be submitted to EMBO within six months following the end date of the lecture course. Failure to do so will result in the final payment being forfeited.

Documentation

  • Short report (1-2 pages) about the lecture course, including a short scientific overview, participants' reaction to the location and organization, and any other relevant comments;
  • Final financial statement, which should include all income and expenditure for the lecture course. (Please note that the organizer must retain receipts for ten years after the lecture course, for possible auditing);
  • Statistics: total number of applicants, and number, gender, nationality and/or country of residence of academia & industry participants and of instructors speakers;
  • Programme and/or abstract book (preferably electronic);
  • Participants' questionnaires: participants submit their feedback using the online EMBO questionnaire. Results will subsequently be shared anonymously with organizers.
  • If applicable: List of travel grant awardees, including name, institute, country of residence and amount awarded.

Promotion

Advertising & co-funding

 

The lecture course must be entitled an EMBO Global Exchange Lecture Course. All materials must include the EMBO logo prominently. The website and poster must also include the EMBO Global Exchange Lecture Course stamp. Co-sponsors can be acknowledged (e.g. "EMBO Global Exchange Lecture Course on XYZ, with co-sponsorship from ABC") on the global exchange lecture course website, but cannot be mentioned in the title of the event on the EMBO Calendar of Events


All EMBO Global Exchange lecture courses are advertised on the EMBO poster, EMBO website and social media channels and through selected other print and online media.
Additional advertising is left at the organizer's discretion. It is a strict condition of EMBO support that any additional publicity, as well as the programme and abstract book, should clearly indicate that the meeting is an EMBO Global Exchange Lecture Course.

 

Poster and website assistance

 

EMBO will create a website (including online registration), design a poster and abstract book cover at no additional charge. Full details will be supplied to organizers shortly after funding has been confirmed.

 

Practical Courses

 

About

EMBO Practical Courses promote the transfer of new methods and emerging techniques to a broad number of laboratories. The primary objective is to enable participating students to implement novel techniques in their home laboratories. Approximately 20 participants should be accepted. Participants are generally early-stage postdoctoral researchers and advanced PhD students. EMBO Practical Courses can take place in EMBC Member States or cooperating partner countries, although organizers can be based anywhere. If you wish to apply for an EMBO Practical Course held in a country that does not yet have a cooperation agreement, you should first contact the programme manager.

Application

Annual application deadlines: 1 March and 1 August for courses planned for the following year.

 

The application process is handled via the online application system.

 

Both the 1 March and 1 August application deadlines are for funding of courses taking place in the following year. However, organizers are encouraged to apply at least twelve months before the course takes place, to ensure enough time for the proper advertising and promotion of their courses, in the case of acceptance.

 

EMBO Practical Courses can take place in EMBC Member States or cooperating partner countries, although organizers can be based anywhere. If you wish to apply for an EMBO Practical Course held in a country that does not yet have a cooperation agreement, you should first contact the programme manager.

 

Each application is reviewed by at least two members of the EMBO Course Committee. The final decision is made by the entire committee. Applicants are informed of the decision within twelve weeks of the application deadline.

 

All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer.

 

The This email address is being protected from spambots. You need JavaScript enabled to view it. should be contacted with any questions concerning applications. Contacting individual members of the EMBO Course Committee to influence the decision process will result in disqualification of the application.

Format

Organizers should indicate a provisional timetable that includes session titles with brief explanations of the subjects covered and how they fit together. Details of the practical sessions should also be provided. The provisional timetable should also include confirmed speakers for each session and the reason for their selection.

 

When planning the course, organizers are advised to:

  • encourage students to bring their own samples/data (where appropriate);
  • provide students with theoretical background material with selected references, in addition to the programme, well in advance of the course;
  • ensure that instructors give a briefing at the beginning of each day;
  • ensure that instructors and speakers stay for the entire duration of the course;
  • ensure that accommodation for instructors and students is in the same facility;
  • include round table discussions in the course programme;
  • include poster sessions and/or student presentations in the programme;
  • have practical sessions comprise at least 40% of the programme.

 

Poster sessions

 

When planning poster sessions, organizers should ensure that:

  • these are in close proximity to where lectures are being held;
  • the display room is spacious and bright enough;
  • these sessions are not held solely at the end of the day;
  • sufficient and dedicated time is dedicated for poster viewing;
  • a brief oral presentation is given by participants (where possible).

 

Registration fees:

 

  • should not exceed €400 for practical courses five days or more in length, or €250 for practical courses less than five days in length; most EMBO Practical Courses charge a registration fee (including accommodation) of at least €200;
  • may be waived for selected students at the organizer's discretion;
  • should be €1,000 for participants from industry;
  • should be paid directly to the organizer (or the organizer's nominee) and included as income in the final financial statement.

 

Participants

 

When selecting participants, organizers are requested to ensure a wide geographical representation. At least two-thirds of the participants should be based in EMBC Member States with no more than 15% of participants residing in the country where the course is being held. In the case of courses held in cooperating partner countries, a greater representation of scientists based in the respective continent is encouraged. Participants should not be restricted to pre-defined participants (whether this be an EU-network or other defined group).

 

Speakers

 

When selecting speakers, organizers are requested to ensure a wide geographical representation without bias towards the host country. Organizers are strongly encouraged to aim for a minimum of 30% female representation when selecting speakers/instructors (if there is a lower proportion, justification must be provided). Applications with an excessive gender imbalance are generally not successful.

 

Lectures

 

Course instructors will normally give lectures on the theoretical basis and applications of the techniques being taught. These lectures are strictly for the course participants and should be part of a coherent, full-time programme. Instructors may be invited to deliver additional research seminars to the wider local research community. These seminars should be completely separate from the practical course (although practical course participants can be invited to attend the seminars).

 

Travel grants

 

EMBO provides additional funding to enable organizers to offer travel grants to selected participants coming from labs in countries in need of scientific strengthening (within Europe or internationally).

 

A maximum of €500 per travel grant can be awarded (at the organizer's discretion, the amount can be lowered to include more participants). Organizers must supply details of the grants awarded to EMBO after the course (along with the final documentation) in order to be reimbursed.

 

Participants must apply directly to the course organizer for a travel grant.

 

Organizers can select travel grant recipients at their discretion, as long as they come from labs in countries in need of scientific strengthening (within Europe or internationally).

 

Priority must be given to participants working in labs in: Croatia, Czech Republic, Estonia, Greece, Hungary, Italy, Malta, Poland, Portugal, Slovakia, Slovenia, Spain, Taiwan and Turkey. If there are remaining funds, travel grants can be awarded to participants working in labs in other countries, with the exception of: Australia, Austria, Belgium, Canada, Denmark, Finland, France, Germany, Ireland, Israel, Japan, Netherlands, New Zealand, Norway, Singapore, Sweden, Switzerland, United Kingdom and United States.

 

Further advice is available on the advice for organizers page.

Financials

The maximum funding available for an EMBO Practical Course is €30,000. The maximum amount of funding available for EMBO Practical Courses in non-EMBC/non-cooperating partner countries is €20,000. Decisions on the amount of funding are made on a case-by-case basis. Organizers are therefore required to justify all major costs in the budget section of the application form. EMBO funds must not be used to cover per diem expenses, gifts, poster prizes or dinners organized exclusively for speakers.

 

EMBO funds can be used to cover:

 

  • economy travel, accommodation and subsistence costs of the instructors;
  • accommodation and subsistence costs of the students;
  • room hire, audiovisual and IT facilities essential for the course;
  • sufficient consumables for participants to perform experiments during the course, however, it is expected that the venue will have the necessary equipment available;
  • reasonable administration costs - a maximum of €4,000 of the EMBO funding and registration fee income can be used to cover secretarial/administration costs, including printing costs (to reduce environmental impact, organizers are encouraged to consider to consider distributing the abstract book in electronic format via the practical course website and to print only a minimum number of hardcopies, if necessary);
  • grants to aid participants based in countries in need of scientific strengthening.

 

Payment of the funding grant

 

80% of the allocated funding will be transferred to organizers approximately four months prior to the start of the course. EMBO must be notified of any significant changes to the course budget and/or scientific programme after it has been initially approved.

 

Once the final documentation has been approved by EMBO, the remaining funds (up to 20% of the allocated funding) will be transferred. The final documentation has to be submitted to EMBO within six months following the end date of the conference. Failure to do so will result in the final payment being forfeited.

Documentation

  • Short report (1-2 pages) about the practical course, including a short scientific overview, participants' reaction to the location and organization, and any other relevant comments;
  • Final financial statement, which should include all income and expenditure for the practical course (please note that the organizer must retain receipts for ten years after the practical course, for possible auditing);
  • Statistics: total number of applicants, and the number, gender, nationality and/or country of residence of academia & industry participants, and of instructors and speakers;
  • Programme and/or abstract book (preferably electronic);
  • Participants' questionnaires: participants submit their feedback using the online EMBO questionnaire. Results will subsequently be shared anonymously with organizers;
  • If applicable: List of travel grant and registration fee waiver awardees (including name, institute, country of residence and amount awarded). Travel receipts from the awardees must also be submitted.

Promotion

Advertising & co-funding

 

The practical courses must be entitled "EMBO Practical Course". All materials must include the EMBO logo prominently. The website and poster must also include the EMBO Practical Course stamp. Co-sponsors can be acknowledged (e.g. "EMBO Practical Course on XYZ, with co-sponsorship from ABC") on the practical course website, but cannot be mentioned in the title of the event on the EMBO Calendar of Events.

 

All EMBO Practical Courses are advertised on the EMBO poster, EMBO website and social media channels and through selected other print and online media.

 

Additional advertising is left at the organizer's discretion. It is a strict condition of EMBO support that any additional publicity, as well as the programme and abstract book, should clearly indicate that the course is an EMBO Practical Course, without subtitles relating to previous similar meetings.

 

Poster and website assistance

 

EMBO will create a website (including online registration), design a poster and abstract book cover at no additional charge. Full details will be supplied to organizers shortly after funding has been confirmed.

Workshops

 

About

EMBO Workshops are original meetings providing scientists from different fields with an opportunity to discuss common themes and exchange cross-disciplinary results. EMBO Workshops are expected to be stand-alone and not satellite meetings. Typically, a maximum of 120 participants (including speakers) should be accepted. EMBO Workshops can take place in EMBC Member States or cooperating partner countries, although organizers can be based anywhere. If you wish to apply for an EMBO Workshop held in a country that does not yet have a cooperation agreement, you should first contact the programme manager.

Application

Annual application deadlines: 1 March and 1 August for workshops planned for the following year.

The application process is handled via the online application system.

 

Both the 1 March and 1 August application deadlines are for funding of workshops taking place in the following year. However, organizers are encouraged to apply at least twelve months before the workshop takes place, to ensure enough time for the proper advertising and promotion of their workshop, in the case of acceptance. 

 

EMBO Workshops can take place in EMBC Member States or cooperating partner countries, although organizers can be based anywhere. If you wish to apply for an EMBO Workshop held in a country that does not yet have a cooperation agreement, you should first contact the programme manager.

 

Each application is reviewed in depth by at least two members of the EMBO Course Committee. The final decision is made by the entire committee. Applicants are informed of the decision within twelve weeks of the application deadline. All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer.

 

The This email address is being protected from spambots. You need JavaScript enabled to view it. should be contacted to answer any questions concerning applications. Contacting individual members of the EMBO Course Committee to influence the decision process will result in disqualification of the application.

Format

Organizers should indicate a provisional timetable that includes session titles with brief explanations of the subjects covered and how they fit together. The provisional timetable should also include confirmed speakers for each session and the reason for their selection.

 

The EMBO Course Committee considers very seriously the efforts made to optimize the benefits for early-stage researchers. These include, but are not limited to:

  • ensuring that at least 50% of the speakers are different to those who spoke at a similar EMBO Workshop in the past (if applicable);
  • ensuring that the number of talks is not excessive, so that there will be time for participants to discuss informally;
  • inclusion of presentation slots for early-stage researchers;
  • including poster sessions and ensuring that poster sessions are not solely relegated to late night slots;
  • including joint meals to encourage interaction between early-stage and established researchers (EMBO Workshops should not include a separate "speakers' dinner");
  • making efforts to accommodate all participants and speakers in the same location;
  • making other conscious attempts to promote interactions amongst attendees.

 

Poster sessions

 

When planning poster session, organizers should ensure that:

  • these are in close proximity to where lectures are being held;
  • the display room is spacious and bright enough;
  • these sessions are not held at the end of the day or at the end of the workshop;
  • sufficient and dedicated time is provided for poster viewing;
  • a brief oral presentation is given by participants (if possible).

 

Registration fees:

 

  • may be charged up to a maximum of €450 per academic participant (excluding accommodation);
  • may be charged up to €600 for participants from industry (excluding accommodation);
  • should be paid directly to the organizer (or the organizer's nominee) and included as income in the final financial statement;
  • must be waived for one EMBO editor staff wishing to attend the workshop;
  • may be waived for editorial staff from other scientific journals who attend an EMBO Workshop and publish a report in their journal.

 

Participants

 

When selecting participants, organizers are requested to ensure a wide geographical representation. At least two-thirds of the participants should be based in EMBC Member States with no more than 15% of participants residing in the country where the workshop is being held. In the case of workshops held in cooperating partner countries, a greater representation of scientists based in the respective continent is encouraged. Participants should not be restricted to pre-defined participants (whether this be an EU-network or other defined group).

 

Speakers

 

When selecting speakers, organizers are requested to ensure a wide geographical representation without bias towards the host country. Organizers are strongly encouraged to aim for a minimum of 30% female representation when selecting speakers (if there is a lower proportion, justification must be provided). Applications with an excessive gender imbalance are generally not successful.

Both established and early stage group leaders/investigators should be included in the speaker list and clearly indicated in the application form.

 

EMBO Young Investigator Lectures

 

The EMBO Young Investigator Programme offers workshop organizers the opportunity to apply for support of a lecture to be given by one of the EMBO Young Investigators.

Eligibility: Only current EMBO Young Investigators are eligible. A list can be found on the EMBO website.

Maximum funding: €800 (within Europe) and €1,200 (outside Europe).

Please complete the application form and send it to the EMBO Young Investigator office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ).

 

EMBO Science Policy Lectures

 

The EMBO Science Policy Programme offers workshop organizers the opportunity to include a non-scientific talk from a scientist, sociologist, ethicist or journalist.

Eligibility: The lecturer must hold a presentation on 'Science Policy' issues.

Maximum funding: €1,000 (within Europe) and €2,000 (outside Europe).

Please complete the application form and send it to the EMBO Science Policy office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ). 

 

EMBO Women in Science Lectures

 

EMBO offers workshop organizers the opportunity to include a talk from a scientist to address issues related to women in science.

Eligibility: The lecturer must hold a presentation on 'Women in Science' issues.

Maximum funding: €800 (within Europe) and €1,200 (outside Europe).

Please complete the application form and send it to the EMBO Women in Science office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ).

 

Further advice is available on the advice for organizers page.

Financials

The maximum funding available for an EMBO Workshop is €30,000 (a maximum amount of 60,000 SGD is available for workshops taking place in Singapore). The maximum amount of funding available for EMBO Workshops in non-EMBC/non-cooperation partner countries is €20,000. Decisions on the amount of funding are made on a case-by-case basis. Organizers are therefore required to justify all major costs in the budget section of the application form. It is expected that participants (other than the speakers) will pay for their travel, accommodation, subsistence and a modest registration fee. EMBO funds must not be used to cover per diem expenses, gifts, poster prizes or dinners organized exclusively for speakers.

 

EMBO funds can be used to cover:

  • economy travel, accommodation and subsistence costs of the speakers and to subsidise the subsistence costs for participants;
  • reasonable administration costs - a maximum of €4,000 of the EMBO funding and registration fee income can be used to cover secretarial/administration costs, including printing costs (to reduce environmental impact, organizers are encouraged to consider distributing the abstract book in electronic format via the workshop website and to print only a minimum number of hardcopies, if necessary);
  • room hire, audiovisual and IT facilities essential for the workshop;
  • grants to aid participants from countries in need of scientific strengthening.

 

Payment of the funding grant

 

50% of the allocated funding will be transferred to organizers approximately four months prior to the start of the workshop. EMBO must be notified of any significant changes to the workshop budget and/or scientific programme after it has been initially approved.


Once the final documentation has been approved by EMBO, the remaining funds (up to 50% of the allocated funding) will be transferred. The final documentation has to be submitted to EMBO within six months following the end date of the workshop. Failure to do so will result in the final payment being forfeited.



Documentation

  • Short report (1-2 pages) about the workshop, including a short scientific overview, participants' reaction to the location and organization, and any other relevant comments;
  • Final financial statement, which should include all income and expenditure for the workshop (please note that the organizer must retain receipts for ten years after the workshop, for possible auditing);
  • Statistics: total number of applicants, and the number, gender, nationality and/or country of residence of academia & industry participants, and of instructors and speakers;
  • Programme and/or abstract book (preferably electronic);
  • Participants' questionnaires: participants submit their feedback using the online EMBO questionnaire. Results will subsequently be shared anonymously with organizers.
  • If applicable: List of travel grant and registration fee waiver awardees (including name, institute, country of residence and amount awarded for travel grants); receipts from the travel grant awardees must also be submitted.

Promotion

Advertising & co-funding

 

The workshops must be entitled "EMBO Workshop". All materials must include the EMBO logo prominently. The website and poster must also include the EMBO Workshop stamp. Co-sponsors can be acknowledged (e.g. "EMBO Workshop on XYZ, with co-sponsorship from ABC") on the workshop website, but cannot be mentioned in the title of the event on the EMBO Calendar of Events.

 

EMBO does not consider co-funding workshops when the other funder insists on the proceedings being published (although publications can arise from EMBO Workshops, provided that all contributions are solicited voluntarily).

 

All EMBO Workshops are advertised on the EMBO poster, EMBO website and social media channels and through selected other print and online media.

 

Additional advertising is left at the organizer's discretion. It is a strict condition of EMBO support that any additional publicity, as well as the programme and abstract book, should clearly indicate that the meeting is an EMBO Workshop, without subtitles relating to previous similar meetings.

 

Poster and website assistance

 

EMBO will create the workshop website (including online registration), design a poster and abstract book cover at no additional charge. Full details will be supplied to organizers shortly after funding has been confirmed.

EMBO | FEBS Lecture Courses

 

About

EMBO and the Federation of European Biochemical Societies (FEBS) will annually support up to five EMBO | FEBS Lecture Courses on relevant, timely scientific topics in biochemistry, molecular biology and related areas such as systems biology.

 

The joint lecture courses intend to provide students and postdoctoral fellows with opportunities for career development by meeting with and learning from experts in their fields.
Courses can be organized in any of the EMBC Member States or any country of a FEBS constituent society.

 

Application

Annual application deadline: 1 March for lecture courses planned for the following year.

 

The application process is handled according to the FEBS application procedure. However, applications need to be approved by both parties.

 

Courses can be organized in any of the EMBC Member States or any country of a FEBS constituent society.

 

Each application is reviewed by at least two members of the EMBO Course Committee and by the FEBS Advanced Courses Committee. The final decision is jointly agreed by both committees.

 

All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer.

 

The This email address is being protected from spambots. You need JavaScript enabled to view it. should be contacted to answer any questions concerning applications. Contacting individual members of the EMBO Course Committee to influence the decision process will result in disqualification of the application.

Format

Joint EMBO | FEBS Lecture Courses intend to provide up to 120 students and postdoctoral fellows with opportunities for career development through meeting experts in their fields.

 

Because the focus is on training, lecturers should deliver introductory lectures followed by state-of-the-art scientific talks.

 

Lecturers are expected to interact with students in poster sessions, oral presentations and round-table discussions, as well as tutorials.

 

The course should be facilitated by 18 – 24 lecturers and the ratio of speakers to participants should be around 1:5.

 

Further advice is available on the advice for organizers page.

 

Financials

The maximum funding available for an EMBO | FEBS Lecture Courses is €30,000. The grant available from EMBO and FEBS will normally be used to meet the expenses of the invited speakers and selected young scientists. Experience shows that it is often possible for speakers to obtain some of their travel costs from other sources, if the sponsor offers partial support. Funds cannot be used to cover per diem expenses.

Funds can be used to cover:

  • economy travel, accommodation and subsistence costs of the speakers;
  • reasonable administration costs;
  • room hire, audiovisual and IT facilities essential for the conference.

Payment of the grant is handled through FEBS.

 

Additional funds
Joint courses are eligible to apply for additional EMBO funds to support one Keynote Lecture by an EMBO Member, one EMBO Young Investigator Lecture, one Science Policy Lecture, as well as one Women in Science Lecture. Finally, joint courses are eligible to receive Youth Travel Fellowships (YTF), covering attendance of up to 30 students/postdoctoral students, based on FEBS YTF guidelines.

Documentation

All reporting forms are handled through the FEBS office and can be downloaded from the FEBS website.

 

The award of a EMBO | FEBS grant is contingent on the following commitments by the organizer(s)

  1. A comprehensive course report has to be provided after the joint lecture course. The report must include (i) a scientific report, (ii) statistical data, (iii) a questionnaire evaluation summary and (iv) a financial report. All reporting must use standardized forms found in the Application/Reporting Package available on the FEBS website.
  2. Electronic copies of all report forms (Scientific Report, Statistics Form, Evaluation Summary of Questionnaires, Financial Report) must be uploaded through the FEBS online system using the Log-In and Account Information obtained during application submission.
  3. An original financial report, duly signed by the principal applicant, documenting all major items of expenditure, as well as all income (i.e. any other sponsor support) has to be sent by surface mail to the FEBS ACC Office in Hungary no later than 3 months after the course. The standard Financial Report Form must be used for finance reporting – no other financial reports will be accepted. Furthermore, all original Questionnaires returned by participants must also be mailed to the ACC Office in Hungary. At least 75% of the original Questionnaires need to be filled out by participants and returned to organizers.

Promotion

Advertising & co-funding
The joint lecture course must be entitled "EMBO | FEBS Lecture Course". All materials must include the EMBO logo and the FEBS logo prominently. The website and poster must also include the FEBS | EMBO Lecture Course stamp.

 

After approval, Joint EMBO | FEBS Lecture Courses will be advertised through the annual EMBO & FEBS Courses & Workshops posters and announced in the FEBS Journal, FEBS Letters, the EMBO e-newsletter, and through the EMBO and FEBS websites, EMBO social media channels and through selected other print and online media.

 

All organizers are also encouraged to advertise their courses by other means.

 

Poster and website assistance
EMBO will create a website (including online registration), design a poster and abstract book cover at no additional charge. Full details will be supplied to organizers shortly after funding has been confirmed.

EMBO | EMBL Symposia

 

About

In order to further promote scientific communication and collaboration in the European research area, EMBO and EMBL are collaborating to jointly organize scientific symposia. These are held at the EMBL Advanced Training Centre, in Heidelberg, Germany.

 

EMBO | EMBL Symposia aim to provide the European scientific community with a platform to discuss and exchange ideas on forward-looking topics and new developments in the life sciences.

 

The foci of these symposia are complementary to existing programmes promoted by both organizations. Topics should emphasize strategically upcoming developments and be interdisciplinary.

 

Application

Annual application deadline: 1 March for symposia taking place at least 22 months later.

 

The application process is handled via the online application system. Applications should be received in the calendar year, two years before the proposed symposium date (e.g. the 1 March 2013 deadline is for symposia taking place in 2015).

 

Each proposal is reviewed by the EMBO | EMBL Symposia Committee. Applicants will be informed of the decision within 12 weeks of the application deadline.

 

All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer. All correspondence concerning applications should be conducted with the This email address is being protected from spambots. You need JavaScript enabled to view it. . Any attempts to influence the decision process by contacting individual members of the EMBO | EMBL Symposia Committee will result in disqualification of the application.

 

Format

Programme details

Organizers should propose an outline programme, including session titles with brief explanations of the subject matter that will be covered and how they fit together, plus the names of suggested speakers for each session and the reason for their selection. Approximately 30 first choice speakers should be listed, if backup speakers are included, these should be clearly identified.

 

When selecting speakers organizers are requested to ensure a wide geographical representation of scientists with no substantial bias towards any one country. Both established and early stage group leaders/investigators should be included in the speaker list.

 

Organizers are strongly encouraged to aim for a minimum of 30 % female representation when selecting speakers (justification for a lower proportion must be provided). Applications with an excessive gender imbalance are generally not successful.

 

Logistics

A dedicated conference officer will be responsible for all logistics and budgetary issues relating to each EMBO | EMBL Symposium (e.g. dealing with enquiries; liaising with participants and speakers; arranging catering, travel and accommodation etc.)

 

Further advice is available on the advice for organizers page.

Promotion

EMBO | EMBL Symposia will be advertised on the EMBO and EMBL's respective event posters, websites and social media channels as well as well as to the European life science community.

 

A dedicated website will be set-up and posters will be designed and distributed widely, in addition to the event being advertised in selected journals.

 

Conferences & Conference Series

 

About

EMBO Conferences and EMBO Conference Series support European scientific communities by providing an opportunity for scientists to meet and discuss topics with leaders in the field.

 

Organizers can apply for a one-off conference or a conference that they expect to be part of a series of conferences, held at two or three yearly intervals in EMBC Member States. EMBO Conferences and EMBO Conference Series are expected to be stand-alone and not satellite meetings. They can take place in EMBC Member States and in cooperating partner countries, although organizers can be based anywhere. If you wish to apply for an EMBO Conference held in a country that does not yet have a cooperation agreement, you should first contact the programme manager.

 

The conferences should cover different and evolving aspects of a relatively broad subject area of major importance to the scientific community worldwide. They may alternate with corresponding meetings held outside of Europe, facilitating interactions between scientists based in Europe and beyond. EMBO Conferences will normally have at least 150 participants.

 

Application

Annual application deadlines: 1 March and 1 August for conferences planned for the following year.

 

The application process is handled via the online application system.

 

Both the 1 March and 1 August application deadlines are for funding of conferences taking place in the following year. However, organizers are encouraged to apply at least twelve months before the conference takes place, to ensure enough time for the proper advertising and promotion of the conference, in the case of acceptance.

 

They can take place in EMBC Member States and in cooperating partner countries, although organizers can be based anywhere. If you wish to apply for an EMBO Conference held in a country that does not yet have a cooperation agreement, you should first contact the programme manager. EMBO aims to support a diverse range of conference series topics, thus overlapping topics are discouraged.

 

Organizers must apply for funding to support each conference within the conference series. Thus a new application is required for each individual conference within the series and funding of each conference within the series will be evaluated competitively. Follow-on applications are generally successful in obtaining funding, provided reviews of the previous conference are positive, and significant efforts are made to improve any areas that were considered suboptimal.

 

For all conferences in the series, organizers are strongly urged to:

  • provide a convincing scientific justification that the conference serves an active and evolving community;
  • rotate the organizing committee;
  • ensure diversity and gender balance in the list of speakers;
  • ensure that no more than 50% of the speakers have spoken at the previous conference in the series;
  • include talks by both early-stage and established investigators/group leaders;
  • ensure the conference dates do not overlap with The EMBO Meeting.

 

Each application is reviewed in depth by at least two members of the EMBO Course Committee. The final decision is made by the entire committee. Applicants are informed of the decision within twelve weeks of the application deadline.

 

All applications are treated in confidence and only publicized following acceptance of the funding conditions by the organizer.

 

The This email address is being protected from spambots. You need JavaScript enabled to view it. should be contacted to answer any questions concerning applications. Contacting individual members of the EMBO Course Committee to influence the decision process will result in disqualification of the application.

 

Applying for follow-up conferences within a series

 

Subject to financial constraints, EMBO would like to encourage a dynamic continuation of successful EMBO conference Series by funding follow-up conferences in the series. To have an optimal chance of success, it is strongly advised that organizers base their application on the successful applications for previous events in the series, taking into account any feedback from previous rounds of review and attendee feedback. The EMBO Courses & Workshops office will be pleased to discuss the process and provide examples of successful applications if desired.

 

EMBO requests that organizers include an open discussion about their research field and the series at each conference. The format of the discussion is left at the discretion of the organizers, but the following subjects must be discussed:

  • whether a continuation is desirable, and if so, which adjustments should be made in order for the series to continue at the forefront as the science evolves;
  • whether there are major groups of scientists in related fields who should be involved in future conferences;
  • venue(s) and format of the next event(s);
  • if a continuation is desirable, election of the people who are put in charge of submitting the next proposal to EMBO (i.e. chair and co-chairs). This selection must include proposals suggested by those present. The chair must be different from that of the previous meetings. In addition, not more than a third of previous organizers can be carried over from the previous three conferences in the series.

 

EMBO further requests that organizers provide an accurate summary of the plenum discussion in their report of the conference, and that participants fill in the section of the questionnaire in which they will be asked to assess the conference series, and express their opinion about its continuation.

Format

Organizers should indicate a provisional timetable, session titles with brief explanations of the subjects covered and how they fit together, confirmed speakers for each session and the reason for their selection.

 

The EMBO Course Committee considers very seriously the efforts made to optimize the benefits for early-stage researchers. These include, but are not limited to:

  • ensuring that at least 50% of the speakers are different to those who spoke at the previous EMBO Conference (if applicable);
  • ensuring that the number of talks is not excessive, so that there will be time for participants to discuss informally;
  • inclusion of presentation slots for early-stage researchers;
  • including poster sessions and ensuring that poster sessions are not solely relegated to late night slots;
  • including joint meals to encourage interaction between early-stage and established researchers (EMBO Conferences should not include a separate "speakers' dinner");
  • making efforts to accommodate all participants and speakers in the same location/limited number of locations;
  • making other conscious attempts to promote interactions amongst attendees.

 

Poster sessions

 

When planning poster sessions, organizers should ensure that:

  • these are in close proximity to where lectures are being held;
  • the display room is spacious and bright enough;
  • these sessions are not held solely at the end of the day or at the end of the meeting;
  • sufficient and dedicated time is provided for poster viewing;
  • a brief oral presentation is given by selected participants (where possible).

  

Registration fees:

 

  • may be charged up to a maximum of €450 per academic participant (excluding accommodation);
  • may be charged up to €600 for industry participants (excluding accommodation);
  • should be paid directly to the organizer (or the organizer's nominee) and included as income in the final financial statement;
  • must be waived for one EMBO editor wishing to attend the conference;
  • may be waived for editorial staff from other scientific journals who attend the EMBO Conference and publish a report in their journal.

 

Participants 

 

When selecting participants, organizers are requested to ensure a wide geographical representation and gender balance. At least two-thirds of the participants should be based in EMBC Member States with no more than 15% of participants residing in the country where the conference is being held. In the case of conferences held in cooperating partner countries, a greater representation of scientists based in the respective continent is encouraged. Participants should not be restricted to pre-defined participants (whether this be an EU-network or other defined group).

 

Speakers 

 

When selecting speakers, organizers are requested to ensure a wide geographical representation without bias towards the host country. Organizers are strongly encouraged to aim for a minimum of 30% female representation when selecting speakers (justification for a lower proportion must be provided). Applications with an excessive gender imbalance are generally not successful.

Both established and early-stage group leaders/investigators should be included in the speaker list and clearly indicated in the application form.

 

EMBO Young Investigator Lectures

 

The EMBO Young Investigator Programme offers conference organizers the opportunity to apply for support of a lecture to be given by one of the EMBO Young Investigators.

Eligibility: Only current EMBO Young Investigators are eligible. A list can be found on the EMBO website.

Maximum funding: €800 (within Europe) and €1,200 (outside Europe).

Please complete the application form and send it to the EMBO Young Investigator office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ).

 

EMBO Science Policy Lectures

 

The EMBO Science Policy Programme offers conference organizers the opportunity to include a non-scientific talk from a scientist, sociologist, ethicist or journalist.

Eligibility: The lecturer must hold a presentation on 'Science Policy' issues.

Maximum funding: €1,000 (within Europe) and €2,000 (outside Europe).

Please complete the application form and send it to the EMBO Science Policy office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ). 

 

EMBO Women in Science Lectures

 

EMBO offers conference organizers the opportunity to include a talk from a scientist to address issues related to women in science.

Eligibility: The lecturer must hold a presentation on 'Women in Science' issues.

Maximum funding: €800 (within Europe) and €1,200 (outside Europe).

Please complete the application form and send it to the EMBO Women in Science office ( This email address is being protected from spambots. You need JavaScript enabled to view it. ).

 

Further advice is available on the advice for organizers page. 

Financials

The maximum funding available for an EMBO Conference is €30,000. The maximum amount of funding available for EMBO Conferences in non-EMBC/non-cooperation countries is €20,000. Decisions on the amount of funding are made on a case-by-case basis. Organizers are therefore required to justify all major costs in the budget section of the application form. It is expected that participants (other than the speakers) will pay for their travel, accommodation, subsistence and registration fee. EMBO funds must not be used to cover per diem expenses, gifts, poster prizes or dinners organized exclusively for speakers.

 

EMBO funds can be used to cover:

  • economy travel, accommodation and subsistence costs of the speakers and to subsidise the subsistence costs for participants;
  • reasonable administration costs - a maximum €4,000 of the EMBO funding and registration fee income can be used to cover secretarial/administration costs, including printing costs (to reduce environmental impact, organizers are encouraged to consider distributing the abstract book in electronic format via the conference website and to print only a minimum number of hardcopies, if necessary);
  • room hire, audiovisual and IT facilities essential for the conference;
  • grants to aid participants from countries in need of scientific strengthening. 

 

Payment of the grant

 

50% of the total funding will be transferred to organizers approximately four months prior to the start of the conference. EMBO must be notified of any significant changes to the conference budget and/or scientific programme after it is initially approved.

 

Once the final documentation has been approved by EMBO, the remaining funds (up to 50% of the allocated funding) will be transferred. The final documentation has to be submitted to EMBO within six months following the end date of the conference. Failure to do so will result in the final payment being forfeited.

Documentation

  • Short report (1-2 pages) about the conference, including a short scientific overview, participants' reaction to the location and organization, and any other relevant comments.
  • Final financial statement, which should include all income and expenditure for the conference. (Please note that the organizer must retain receipts for ten years after the conference, for possible auditing).
  • Statistics: total number of applicants, and the number, gender, nationality and/or country of residence of academia & industry participants, and of instructors and speakers.
  • Programme and/or abstract book (preferably electronic).
  • Participants' questionnaires: participants submit their feedback using the online EMBO questionnaire. Results will subsequently be shared anonymously with organizers.
  • If applicable: List of travel grant and registration fee waiver awardees, including name, institute, country of residence and amount awarded to travel grants. Receipts from the travel grant awardees must also be submitted.

Promotion

Advertising & co-funding 

 

The conference must be entitled "EMBO Conference" or "EMBO Conference Series". All materials must include the EMBO logo prominently. The website and poster must also include the EMBO Conference stamp. Co-sponsors can be acknowledged (e.g. "EMBO Conference on XYZ, with co-sponsorship from ABC") on the conference website, but cannot be mentioned in the title of the event on the EMBO Calendar of Events.

 

EMBO does not consider co-funding conferences when the other funder insists on the proceedings being published (although publications can arise from EMBO Conferences, provided that all contributions are solicited voluntarily).

 

All EMBO Conferences and EMBO Conference Series are advertised on the EMBO poster, EMBO website and social media channels and through selected other print and online media.

 

Additional advertising is left at the organizer's discretion. It is a strict condition of EMBO support that any additional publicity, as well as the programme and abstract book, should clearly indicate that the meeting is an EMBO Conference or EMBO Conference Series, without subtitles relating to previous similar meetings.

 

Poster and website assistance 

 

EMBO will create a website (including online registration), design a poster and abstract book cover at no additional charge. Full details will be supplied to organizers shortly after funding has been confirmed.

Courses & Workshops  

 

EMBO offers the largest number of life science events in Europe. EMBO Courses & Workshops funds approximately 80 events attracting more than 8,000 participants every year.

 

Funding is available to organize conferences, EMBO | EMBL Symposiaworkshops, EMBO | FEBS Lecture Courses, Global Exchange Lecture Courses and practical courses, as well as for keynote lectures. Travel grants support the attendance of participants from countries with less-developed scientific infrastructures. EMBO assists the organizer with the design of a poster, set-up of a website and registration system, and with promotion of the event.

 

The consistent high quality and novelty of EMBO Courses & Workshops is ensured through a committee of EMBO Members, which selects the events that EMBO funds. Dedicated scientific organizers guarantee the long-term success of the programme to share research results and train scientists at all career stages.  

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